TAILORED SPACE MANAGEMENT

Spacelogic COVID-19 Safety Plan

Business details

Business name: Spacelogic Group Pty Ltd

Plan completed by: Tiffany Meek

Approved by: Lloyd Scott, Managing Director

COVID-19 Safety Officers: Lloyd Scott, Deborah Tibbles

Last updated: 22nd July 2020

Guidelines for business

GUIDELINES

ACTIONS

Wellbeing of staff and customers

Exclude staff and customers who are unwell from the site.

ACTIONS:

  • Staff and visitors are to be excluded from the site if they are unwell or may have been exposed to coronavirus within the past 14 days.
  • Visitor and Staff Alert signs to be placed at main (Covid Safe) entrances.
  • Secondary entrances to be signposted ‘Please Do Not Enter’ for visitors.
  • Staff who have recovered from COVID-19 will need to be tested before returning to work.
  • More information on testing can be found here: click here

COVID-19 SYMPTOMS:

The most common symptoms of COVID-19 are fever, dry cough, and tiredness. Other symptoms that are less common and may affect some patients include aches and pains, nasal congestion, headache, conjunctivitis, sore throat, diarrhea, loss of taste or smell or a rash on skin or discoloration of fingers or toes. These symptoms are usually mild and begin gradually. Some people become infected but only have very mild symptoms.

Most people (about 80%) recover from the disease without needing hospital treatment. Around 1 out of every 5 people who gets COVID-19 becomes seriously ill and develops difficulty breathing. Older people, and those with underlying medical problems like high blood pressure, heart and lung problems, diabetes, or cancer, are at higher risk of developing serious illness. However, anyone can catch COVID-19 and become seriously ill. People of all ages who experience fever and/or cough associated with difficulty breathing/shortness of breath, chest pain/pressure, or loss of speech or movement should seek medical attention immediately. If possible, it is recommended to call the health care provider or facility first, so the patient can be directed to the right clinic.

– World Health Organisation

RESOURCES:

When inducting staff and visitors on site, provide information on how to stay COVID Safe.

ACTIONS:

  • Hand sanitiser to be available for visitors/staff at each Covid Safe entrance.
  • Visitor Contacts Log to be available for staff to fill in at each Covid Safe entrance. Visitors are not to sight/write in the Visitor Contacts Log.
  • All visitors to be greeted by a staff member at the Covid Safe entry point. Hand sanitiser to be advised for both parties. Physical distancing of 1.5 metres to be adhered to. Staff member to ask visitor if they have read and understood the Visitor Alert poster. Staff member to enter the visitors’ details in the Visitor Contacts Log.
  • Part-time staff to be included in Visitor Contacts Log.
  • Workers must co-operate with their employer in implementing risk control measures and must take all reasonably practicable steps to ensure they don’t do anything that creates or increases a risk to the health and safety of themselves or others.

HOW COVID-19 SPREADS:

People can catch COVID-19 from others who have the virus. The disease spreads primarily from person to person through small droplets from the nose or mouth, which are expelled when a person with COVID-19 coughs, sneezes, or speaks. These droplets are relatively heavy, do not travel far and quickly sink to the ground. People can catch COVID-19 if they breathe in these droplets from a person infected with the virus.

This is why it is important to stay [1.5 metres] away from others. These droplets can land on objects and surfaces around the person such as tables, doorknobs and handrails. People can become infected by touching these objects or surfaces, then touching their eyes, nose or mouth. This is why it is important to wash your hands regularly with soap and water or clean with alcohol-based hand rub.

– World Health Organisation

RESOURCES:

Provide staff with information and training on COVID-19, including when to get tested, physical distancing and cleaning.

ACTIONS:

  • Signs detailing how to wash hands, and soap and paper towels to be provided at every hand washing point on work site.
  • Signs detailing when to use hand sanitiser, how to achieve physical distancing, and when/how premises should be cleaned to be placed in all relevant areas of the worksite, including kitchen, kitchenette, bathrooms, toilets, offices, workstations, main entrance doors and office doors (where practical).
  • Hand rails and door handles in main traffic-ways to be cleaned several times a day.
  • Doors to be left open where possible to prevent the need to touch door handles.
  • Cover nose and mouth with tissue or flexed elbow when coughing or sneezing. Dispose of tissues immediately, and use alcohol-based hand sanitiser after disposing, or wash hands with soap and water for at least 20 seconds.
  • Avoid contact with others (shaking hands, touching faces, hugging, and other intimate contact).
  • Avoid ‘hot desking’ unless a cleaning regime is implemented on change over.
  • High touch surfaces (e.g. counters, desks and tables) and objects (e.g. telephones, keyboards) to be wiped with disinfectant regularly
  • Areas where there is public access will also require frequent additional cleaning and disinfection. Ensure infection control procedures are reviewed in consultation with cleaning staff and they have access to suitable personal protective equipment (PPE).
  • Adequate supplies of cleaning equipment and necessary PPE to be available at all times.

HOW TO KEEP COVID SAFE:

Combined with good personal hygiene, physical distancing can help keep us all safe and protect vulnerable people in our community. Take these important steps to keep yourself and others safe.

  • Wash your hands often and thoroughly with soap and water or an alcohol-based hand sanitiser.
  • Avoid touching your eyes, nose and mouth with unwashed hands.
  • Keep a distance of 1.5 metres between yourself and other people.
  • Do not shake hands, hug or kiss as a greeting.
  • Get a seasonal flu shot.
  • Avoid visiting vulnerable people, such as those in aged care facilities or hospitals, infants, or people with compromised immune systems.
  • If possible, use debit and credit cards instead of cash and make use of online and self-serve transactions.
  • If you do have symptoms, get tested and stay at home.

RESOURCES:

Make staff aware of their leave entitlements if they are sick or required to self-isolate.

ACTIONS:

  • Spacelogic to cover leave used by employees with COVID-19, OR in quarantine with COVID-19 symptoms and being tested for suspected COVID-19, OR being tested under order of NSW Health Authorities, with no requirement to access their personal entitlements.
  • This progressive initiative by the company is in place so that staff do not hesitate to quarantine due to concern over paying bills.
  • Staff who stay at home with unrelated symptoms of illness are to use their normal sick leave entitlements.
  • The process to take in the event that staff are under government orders to stay at home will be advised.

Display conditions of entry (website, social media, site entry).

ACTIONS:

  • Visitor and Staff Alert signs to be placed at main (Covid Safe) entrances.
  • Secondary entrances to be signposted ‘Please Do Not Enter’.
  • Page on website to detail conditions of entry.
  • Notice on Linked In and Facebook to detail conditions of entry.

RESOURCES:

Physical distancing

Develop a Travel Action Plan and provide information to staff and visitors about how to travel to your workplace in a COVID Safe way

ACTIONS:

  • Lloyd Scott to advise Travel Action Plan.
  • NSW Government travel and transport advice – click here

Monitor and manage the number of workers in all areas (based on the 4 square metre rule where possible).

ACTIONS:

  • Not applicable. Work site area is very large and staff numbers are very small in comparison, therefore it is never anticipated the 4 square metre rule will apply, except for smaller offices.
  • Meetings of two (2) people or more NOT to take place in smaller offices as they are too small to facilitate adequate 1.5 metres physical distancing and good ventilation.

Where reasonably practical, ensure workers and essential visitors (e.g. engineers) maintain 1.5 metres physical distancing at all times (including at meal breaks).

ACTIONS:

  • All staff and visitors to practice 1.5 metres physical distancing at all times.
  • All staff to sit at their desks for meal breaks, or otherwise outside while maintaining 1.5 metres physical distancing.
  • Meal breaks may be taken when necessary in large indoor rooms with good ventilation, while maintaining 1.5 metres physical distancing.

Ensure storage points are frequently reviewed to ensure equipment is not crowded, where practical.

ACTIONS:

  • Work site area is very large and staff numbers are very small in comparison, therefore it is never anticipated crowding will be an issue. 

Consider placing markers on the floor to help with physical distancing.

ACTIONS:

  • Spacelogic does not experience foot traffic or visitors in sufficient quantities to warrant floor markers.

Use telephone or video platforms for essential meetings where practical.

ACTIONS:

  • Use telephone or ZOOM platform for meetings whenever possible.
  • Contact Lloyd Scott for more information.

Where reasonably practical, stagger start times and breaks for staff members to minimise the risk of close contact.

ACTIONS:

  • Staff breaks to be staggered throughout the day where possible.
  • Staff desks to be spread across the worksite to create distance between staff.
  • Staff to maintain physical distancing while on breaks.

Request contactless delivery and invoicing, where practical. Otherwise, drivers should remain in their vehicles while staff unload the delivery, where possible. If not possible, drivers should sanitise their hands before unloading the delivery.

ACTIONS:

  • Drivers to be shown sanitiser stations and encouraged to use them prior to unloading deliveries.
  • Staff to unload deliveries where possible.
  • Deliveries should be contactless and should not require sharing pens or touching screens etc for sign-offs.

Calculate maximum limits on the number of people within an area, such as offices, meeting rooms, site sheds, and clearly display the occupancy number at entry points.

ACTIONS:

  • Meetings of two (2) people or more NOT to take place in smaller offices as they are too small to facilitate adequate physical distancing and good ventilation.
  • Meetings of two (2) people or more to take place in large, well ventilated rooms that facilitate physical distancing.

Have strategies in place to manage gatherings that may occur immediately outside the premises.

ACTIONS:

  • Any outside meetings or small gatherings (less than 20 people) on Spacelogic premises must adhere to 1.5 metre physical distancing guidelines.
  • Any visitors who attend outside meetings or gatherings on Spacelogic premises must be entered in Visitor Contacts Log by a staff member.
  • No large outside gatherings (more than 20 people) are permitted on Spacelogic premises.

Consider what work can be done offsite, such as prefabrication work, or administration work from home.

ACTIONS:

  • Administration and marketing staff to work from home where possible.

Hygiene and cleaning

Adopt good hand hygiene practices.

ACTIONS:

  • Posters to be put up close to each hand washing facility within the work site.
  • Soap to be provided in a dispenser, or alternatively hand sanitiser to be provided.
  • Where soap is located, paper towel to be provided in a way that does not require touching the remainder of the roll when dispensed, and a closed receptacle to be placed close by for disposal. This receptacle should not require touching to open the lid.

RESOURCES:

Ensure bathrooms are well stocked with hand soap and paper towels.

ACTIONS:

  • Soap to be provided in a dispenser.
  • Paper towel to be provided in a way that does not require touching the remainder of the roll when dispensed, and a closed receptacle to be placed close by for disposal. This receptacle should not require touching to open the lid.
  • Stock to be checked daily.

RESOURCES:

Ensure rubbish collection is performed regularly to avoid rubbish overflow.

ACTIONS:

  • Rubbish collection from bathrooms, kitchens and desks to take place daily so there is no build-up of waste.
  • All waste to be disposed of according to professional hygiene guidelines.

Have hand sanitiser at key points around the site, such as entry and exit points and meal areas. Hand sanitiser may not work well if hands are visibly dirty.

ACTIONS:

  • Hand sanitiser to be provided in all meal preparation and seating areas and other key points around the work site.
  • For all other see above.

Trades services should make sure hand washing facilities or hand sanitiser is available in work vehicles for mobile tradespeople.

ACTIONS:

  • Hand sanitiser to be provided and placed in all vehicles belonging to the organisation, as well as all vehicles being hired for business use.
  • Masks to be provided for staff/contractors who will travel together inside the cabin of a vehicle and cannot maintain physical distance of 1.5 metres.

Clean areas frequented by staff or customers at least daily with detergent or disinfectant. Clean frequently touched areas and surfaces several times per day with a detergent or disinfectant solution or wipe.

ACTIONS:

  • Signs detailing how to wash hands, and soap and paper towels to be provided at every hand washing point on work site.
  • Signs detailing when to use hand sanitiser, how to achieve physical distancing, and when/how premises should be cleaned to be placed in all relevant areas of the worksite, including kitchen, kitchenette, bathrooms, toilets, offices, workstations, main entrance doors and office doors (where practical).
  • Wear gloves when cleaning and wash hands thoroughly before and after with soap and water.
  • Hand rails and door handles in main traffic-ways to be cleaned several times a day.
  • Doors to be left open where possible to prevent the need to touch door handles.
  • Avoid ‘hot desking’ unless a cleaning regime is implemented on change over.
  • Disinfectant solutions need to be maintained at an appropriate strength and used in accordance with the manufacturer’s instructions.

Where reasonably practical, consider methods to avoid sharing items, such as pens and pencils, tools or workstations.

ACTIONS:

  • Where reasonably practical, consider methods to avoid sharing items, such as pens and pencils, tools or workstations.
  • If sharing tools and equipment is unavoidable, clean them with a detergent solution or disinfectant wipes in between use.

Place signs about physical distancing, hygiene and hand washing practices around the workplace to remind workers.

ACTIONS:

  • Place signs about physical distancing, hygiene and hand washing practices around the workplace to remind workers.

RESOURCES:

Avoid using drug and alcohol testing methods such as wall mounted breathalysers, that risk cross infection through saliva/ respiratory secretions.

ACTIONS:

  • Avoid using drug and alcohol testing methods such as wall mounted breathalysers, that risk cross infection through saliva/ respiratory secretions.

Record keeping

Keep a record of name and a mobile number or email address for all staff, volunteers, visitors and contractors for a period of at least 28 days. Ensure records are used only for the purposes of tracing COVID-19 infections and are stored confidentially and securely

ACTIONS:

  • Keep Staff Contact List updated.
  • Part-time staff to be included in Visitor Contacts Log.
  • Visitor Contacts Log to be available for staff to fill in at each Covid Safe entrance. Visitors are not to sight/write in the Visitor Contacts Log.
  • All visitors to be greeted by a staff member at the Covid Safe entry point. Hand sanitiser to be advised for both parties. Physical distancing to be adhered to. Staff member to ask visitor if they have read and understood the Visitor Alert. Staff member to enter the visitors’ details in the Visitor Contacts Log.

Make your staff aware of the COVIDSafe app and its benefits to support contact tracing if required.

ACTIONS:

  • Posters to be placed around the work site promoting how to download the CovidSafe App.

RESOURCES:

Cooperate with NSW Health if contacted in relation to a positive case of COVID-19 at your workplace, and notify SafeWork NSW on 13 10 50.

ACTIONS:

  • All staff and management to cooperate fully with NSW Health if contacted in relation to a positive case of COVID-19 at the Spacelogic work site.
  • Any case of COVID-19 in the workplace to be reported to Lloyd Scott in writing (via email) immediately and followed up with a verbal notification as soon as possible (via telephone).
  • Any staff member in close contact with a positive case is also to notify Lloyd Scott in writing (via email) immediately.
  • All close contacts of positive cases are to leave the work site immediately and go into quarantine at home for 14 days, OR remain in quarantine for 14 days from when they first develop symptoms AND have returned a negative test result, at which time they may return to work.
  • Lloyd Scott to notify SafeWork NSW of any COVID-19 positive cases in the workplace. Lloyd to memo his call to SafeWork NSW in an email to David Scott.
  • More information on testing: click here

If a worker becomes ill at work

Step 1 – How to manage the situation if a worker becomes ill

ACTIONS:

  • Poster showing process to be displayed at desk of David Scott, Lloyd Scott, Matthew Scott and Martin Scott. See Resources section below.
  • All staff are advised that it is inappropriate and unsafe to take medication to mask symptoms and continue to attend the workplace. Please stay at home and report symptoms to Lloyd Scott even if symptoms are mild.

ACTIONS – If the suspected or confirmed case of COVID-19 is at work:

  1. Limit the number of people who have contact with the sick person.
  2. Isolate the person from others and provide a disposable surgical mask, if available, for the person to wear.
  3. It is essential the mask is worn correctly and disposed of as soon as it becomes moist or after coughing or sneezing. See below for instructions on how to wear a face mask.
  4. Ring the national COVID-19 hotline (1800 020 080). Follow the advice of health officials.
  5. Ensure the person has transport to their home or to a medical facility. If they go home advise them to call their doctor immediately.
  6. Clean the area where the person was working and all places they have been. This may mean evacuating those areas. Use PPE when cleaning.
  7. Identify who at the workplace had close contact with the infected person in the 24 hours before that infected person started showing symptoms. Send those people home to isolate. Allow employees to raise concerns.
  8. Record of event and all close or casual contacts (at work) of the person who has become ill to be emailed to Lloyd Scott immediately.
  9. Clean the area where the close contact people were working and all common areas they have been. This may mean evacuating those areas. Use PPE when cleaning.
  10. Review risk management controls relating to COVID-19 and review whether work may need to change. Keep employees up to date on what is happening.

ACTIONS: If the suspected or confirmed case of COVID-19 is not at work: 

  1. Ring the national COVID-19 hotline (1800 020 080). Follow advice of health officials.
  2. Identify who at the workplace had close contact with the infected person in the 24 hours before that infected person started showing symptoms. Send those people home to isolate. Allow employees to raise concerns.
  3. Clean the area where the infected person and their close contacts were working and all common areas they have been. This may mean evacuating those areas. Use PPE when cleaning.
  4. Review risk management controls relating to COVID-19 and review whether work may need to change. Keep employees up to date on what is happening.

REMEMBER:

  • From a WHS perspective, there is not an automatic requirement to close down an entire workplace, particularly if the person infected, or suspected to be infected, has only visited parts of the workplace.
  • Workers assisting the person who has suspected or confirmed with COVID-19 should be provided with appropriate PPE, if available, such as gloves and a mask. They should also follow hand hygiene procedures.
  • Be aware of privacy obligations.
  • Follow the advice of health officials at all times.

HOW TO PROPERLY WEAR A MEDICAL MASK:

If you choose to wear a mask:

  1. Before touching the mask, clean hands with an alcohol-based hand rub or soap and water
  2. Take the mask and inspect it for tears or holes.
  3. Orient which side is the top side (where the metal strip is).
  4. Ensure the proper side of the mask faces outwards (the coloured side).
  5. Place the mask to your face. Pinch the metal strip or stiff edge of the mask so it moulds to the shape of your nose.
  6. Pull down the mask’s bottom so it covers your mouth and your chin.
  7. Do not touch the mask while you are wearing it for protection.
  8. After use, take off the mask with clean hands; remove the elastic loops from behind the ears while keeping the mask away from your face and clothes, to avoid touching potentially contaminated surfaces of the mask.
  9. Discard the mask in a closed bin immediately after use. Do not reuse the mask.
  10. Perform hand hygiene after touching or discarding the mask – Use alcohol-based hand rub or, if visibly soiled, wash your hands with soap and water.

RESOURCES:

Step 2 – How to manage a suspected case of COVID-19 awaiting results

ACTIONS:

  • Advise person with suspected case to remain self-isolated at home and strictly follow their doctor’s advice.
  • If NSW Health confirms that the person has COVID-19, the local Public Health Unit will be in contact with close contacts in the workplace, if any, to advise them on what action to take.
  • If the person was infectious while at work the employer must notify SafeWork.

Step 3 – Additional steps

ACTIONS:

  • Any persons who may be at risk is to be identified and supported, without inviting stigma and discrimination.
  • This could include persons who have recently travelled overseas, or other personnel who have conditions that put them at higher risk of serious illness (e.g. diabetes, heart and lung disease, older age).
  • This may include arrangements for their transport either to a doctor or to their home, preferably not using public transport.

Role of the COVID-19 Safety Officer

Role description

DESCRIPTION

Responsible for the implementation of the Spacelogic Covid-19 Safety Plan, including:

  • Signs/posters are displayed in correction positions throughout the workplace and contain the latest information.
  • Visitor Contacts Logs are being used and kept secure according to regulations.
  • Sanitiser stations are stocked and in working order at all times.
  • Paper towels are in supply and bins are being safely emptied each day according to guidelines.
  • Cleaning and sanitising supplies kept in stock at all times.
  • Masks and cleaning PPE in stock in readiness for any COVID-19 suspected or confirmed case at work.
  • Each step of the Covid Safety Plan is followed and reported on if there is a COVID-19 suspected or confirmed case at work or linked to work.
  • Reports of any COVID-19 suspected or confirmed cases, at work or linked to work, to be reported via email to Lloyd Scott immediately and to include date, time, persons concerned, close contacts, description of event and actions taken.
  • Persons at higher risk to be determined and actions to be taken (if there is a COVID-19 suspected or confirmed case) to be detailed in a report to Lloyd Scott, and updated when necessary.
  • In the event that a staff member is excluded from the the workplace, the Safety Officer is to make sure a positive test result is advised in writing and has been forwarded to Lloyd Scott. Lloyd to give written authorisation that a staff member can return to work.
  • Positive re-inforcement of COVID-19 Safe practices (eg. physical distancing) throughout the workplace as they go about their day and when interacting with other staff.
  • Cleaning/disinfecting/sanitising practices throughout the work day in according with the Safety Plan. If any cleaning/disinfecting/sanitising is not being done in accordance with the plan a notification to be sent to Lloyd Scott immediately so that breach can be addressed and staff supported.
  • Any necessary changes to the Safety Plan to be advised in writing to Tiffany Meek and Lloyd Scott for their immediate attention.

RESOURCES:

Listing of all resources

LINKS:

Testimonials

Our clients

  • CARING
  • COMMITTED
  • RESPECTFUL
  • PASSIONATE
  • PRO-ACTIVE
  • PROFESSIONAL

We care for staff and customers alike, we are all part of the Spacelogic family.

100% effort 100% of the time. We stand firmly behind our brand “Spacelogic”.

Deep regard for each others abilities, qualities and achievements. Treating our clients how we would love to be treated ourselves.

We love what we do, our clients love what we do, it makes us very happy.

Industry experts, pioneers and leaders, We are no. 1 in the game, ahead of the curve.

Continually striving to higher standards, completing tasks the right way at the right time.

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